10 LIBRARY LICENSING immunity is very impor­tant. If you work for a government organ­ization, please consult with your ­ legal counsel to determine the statutes that govern your organ­ization’s sovereign immunity. It is worth noting that sovereign immunity is a concept that not all attorneys are familiar with, perhaps ­ because some law schools do not spend much time on the issue. Before we get to the contract-­language items, we ­will briefly discuss contract-­management software. CONTRACT-­MANAGEMENT SOFTWARE Numerous contract-­management software options are available. An in-­ depth focus on contract-­management software exceeds the scope of this book, but we ­will briefly discuss some points your organ­ization might con- sider when evaluating contract-­management software options. A contract-­management software solution platform serves to allow your organ­ization to track its contracts as they move throughout the drafting and review stages. Additionally, the software can store its contracts and support- ing documents for ­ future reference. Choosing a contract-­management soft- ware solution that fits your organ­ization is impor­tant, and ­ because ­every organ­ization is unique, you should consider asking several questions as you explore the vari­ous software programs that exist. We recommend asking and considering the following: •­ Will the software integrate with your other existing software systems, especially your organ­ization’s enterprise resource planning (ERP) software? ¡ If so, how long ­ will integration take? ¡ How ­will integration occur? ¡ How much manual effort ­ will be required to maintain the data feeds and other system-­to-­system connections? •­ Will your organ­ization transfer previous contract-­management rec­ords to the new contract-­management software? ¡ What rec­ords ­ will you be able to transfer? ¡ How long ­will you have access to the previous system? ¡ ­ Will all data (including workflow history, ­etc.) transfer over? Which system ­ will be the “system of rec­ord” for contracts: the contract-­ management system, your organ­ization’s ERP system, or another system? Where is the data stored? Who has access to the data? •­ Will your organ­ization have access to the data if it changes to a dif­fer­ent contract-­management system? How much customizing ­will your organ­ization need to do with the software? Consider customizing very carefully. Although it might be
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